View Our Website View All Jobs

Assistant Project Manager

Fueled by the power for discovery, the Assistant Project Manager is an integral part of the project management process and is responsible for coordinating the activities of a project to ensure cost, schedule, document control, and quality standards are met.

Our Uniqueness and Expectations of Future THINKERS ...

Take Ownership

Help Colleagues Do Their Best

Infuse Optimism and Fun

Nurture Innovation

Keep an Open Mind

Exceed Expectations

Respect Others


Position Responsibilities

  • Opens jobs within the project and time management system (ie.Webvantage)
  • Works with PM staff to maintain schedules for each project
  • Serve as liaison between all departments to ensure timely completion of projects
  • Resolves any scheduling issues in order to anticipate and prevent bottlenecks throughout each phase of project
  • Works with PM staff to maintain daily/weekly project status reports
  • Sets up and attends kick off and internal status meetings
  • Regularly communicates with the project team to ensure all departments are apprised of       job status and handoffs
  • Documents change orders concisely, accurately, and in a timely fashion
  • Tracks and monitors progress of job status across the agency to ensure adherence to schedules
  • Support scopes of work/proposals with account teams
  • Works with outside production vendors to gather quotes, organizes production specs, and facilitates review of proofs

Talent & Knack

  • Bachelor's degree, preferably in marketing, communications, or operations field
  • Two years of marketing, digital and/or communication agency experience preferred
  • Pharmaceutical or life science experience a plus
  • Demonstrated experience with traffic coordination
  • Proficient in Excel, Word, and PowerPoint a must; familiarity w/ project management software preferred
  • Strong problem solving, negotiating and decision-making skills
  • Highly organized, detail oriented, and ability to multi-task effectively
  • Strong verbal and written communications skills
  • Ability to influence and motivate stakeholders without authority to meet project deliverables and deadlines
  • Candidates must be fluent in English (written and spoken)
  • Action-oriented work ethic
  • Excels in a high-paced work environment
  • Adaptable and calm under pressure




Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.